Charter Developments Limited
Company Name: Charter Developments Limited
NOC: 13110- Administrative Assistant
Starting Wage: CAD 25.5/hr
Schedule: Full-time, Permanent
Work Hours: 40 hours/week
Work Location: 71E Park Road, Elmsdale, Nova Scotia, Canada, B2S 2L3
Start Date: As soon as possible
Language of Work: English
About Company:
Charter Development is a locally owned and operated leader in new home construction and renovations. With a wealth of experience in building and transforming homes, we take pride in delivering superior quality and exceptional customer service. At Charter Development, our mission is to create homes that inspire and endure. We are committed to providing top-notch construction and renovation services, exceeding customer expectations, and contributing to the enhancement of local communities.
Role Overview:
We are actively searching for a dynamic and enthusiastic Administrative Assistant to join our thriving team. As an Administrative Assistant, you will play a crucial role in organizations by managing various administrative and clerical tasks to ensure the smooth functioning of the office and coordinate the acquisition of administrative services such as office space, supplies, and security services. If you are passionate about fostering an efficient and collaborative work environment and are dedicated to achieving organizational excellence, we encourage you to apply and be part of our journey toward success.
What will you do in this role?
· Prepare, input, revise, and meticulously review correspondence, invoices, and assist in the process of obtaining building permits and ensuring that all necessary paperwork and documentation follow local building codes and regulations.
· Receive and organize both physical and electronic mail, as well as other materials, and efficiently manage the exchange of information within the company and with external departments and organizations.
· Manage and coordinate the scheduling and confirmation of appointments, as well as the arrangement of meetings for the employer.
· Act as a liaison between the construction team, clients, suppliers, and subcontractors, provide updates, relay messages, and ensure clear and timely communication throughout the project.
· Assist with client inquiries, provide updates on project progress, and address any client concerns or questions throughout the construction and renovation process.
· Support the project manager in tracking project expenses, monitoring budget allocations, and maintaining financial records related to the construction and renovation projects.
· Assemble data, prepare project reports, and business introduction manuals, and detail the operation of the construction/renovation services for evaluating the development of the business and optimizing services procedures.
· Supervise and provide training to office staff on office procedures and the use of current software tools.
· Assist in quality control measures to ensure that construction and renovation work meets quality standards and adheres to relevant regulations and building codes.
Expected Qualifications
· Completion of secondary school is required.
· Previous clerical experience is required.
· Minimum 1 year of experience in an administrative and/or operation-supporting role in the construction/real estate industry is preferred.
· Proficiency in office software such as Microsoft Office, and the ability to effectively manage clerical tasks, data entry, and document management.
· Excellent written and verbal communication skills to effectively convey information to staff, management, and external contacts.
· Strong organizational abilities to efficiently manage office processes, oversee staff and ensure timely completion of tasks.
· Proven ability to solve problems and make decisions, particularly in complex administrative scenarios.
· Capacity to analyze data, evaluate administrative processes, and identify areas for improvement.
Please apply by submitting your resume and cover letter to our HR team at jobs.Charterdevelopment@outlook.com
We thank all applicants for their interest; however, only those selected for an interview will be contacted.