Docks Unlimited Incorporated
Company Name: Docks Unlimited Incorporated
NOC: 10019 - Administrative Services Manager
Starting Wage: CAD 35.00/h
Schedule: Full-time, Permanent
Work Hours: 30 hours/week
Work Location: 71C Park Road, Elmsdale, Nova Scotia, Canada, B2S 2L3
Start Date: As soon as possible
Language of Work: English
About Company:
At Docks Unlimited we are a locally owned and operated dock company with over twenty-nine years experience in building, delivering, and installing high quality docks. We are dedicated to superior quality, and customer service. We have the skill and experience to complete any of your stationary docks, floating docks, and waterfront projects. As dealers for Naylor systems, Dock Edge, and Multinautic, we have access to a full line of lifts, lighting, swim-rafts, ladders, and safety equipment.
Role Overview:
We are actively searching for a dynamic and enthusiastic Administrative Services Manager to join our thriving team. As an Administrative Services Manager, you will hold a crucial position, overseeing and coordinating various administrative functions within our organization. Your exceptional organizational skills, attention to detail, and ability to lead and motivate teams will be instrumental in optimizing our daily operations and ensuring a smooth workflow. If you are passionate about fostering an efficient and collaborative work environment and are dedicated to achieving organizational excellence, we encourage you to apply and be part of our journey towards success.
What will you do in this role?
· Plan, organize, direct, control and evaluate the operations of business to support sales, marketing, and technical staff as well as management team.
· Document corporate governance and regulatory compliance procedures, monitor day-to-day operations to ensure compliance with procedures, report any violation to management.
· Plan and approve budgets for office equipment and supplies, monitor inventory and arrange for replenish to avoid interruption on business operation.
· Organize and coordinate office events, including meetings, workshops, seminars, orientations, and training sessions.
· Coordinate and streamline administrative processes related to building, delivering, and installing docks.
Prepare reports and briefs for management meetings, keep track of action items, and provide feedback to management on the effectiveness.
· Manage sales contracts, purchasing contracts, and labor contracts for each of the entities within the organization, keep track of any changes or updates.
· Ensure business records, correspondence, and documents are securely, accurately, and professionally prepared and filed in accordance with the company’s standards.
· Arrange for employee onboarding, ongoing career development, continued education and skill development programs.
· Participate in year-end performance review, provide suggestions on corporate structure, operation efficiency and compensations plans, to help keep the business competitive.
Expected Qualifications
· A bachelor’s degree in business administration, material science, engineering, or other fields that relate to our business is mandatory.
· Minimum 5 years of experience as an Administrative Manager in administrative and/or operation-supporting functions in organizations with various product and service lines.
· Comprehensive understanding of administrative processes, including records management, organizing team works, purchasing, and acting as a key contact with business partners, customers, government departments, and different teams within the organization.
· Outstanding analytical skills, ability to extract key information from mass data and derive business insights to support management making decisions.
· Training experience is preferred, with the ability to pass on your understanding of the business and work experience to other employees.
· Proficiency with Microsoft Office suite, including Word, Excel, and PowerPoint; experience in using ERP system will be an asset.
· Leader and team player, ability to develop and promote positive team culture in work environment.
Please apply by submitting your resume and cover letter to our HR team at hr.docks-unlimited.ca@outlook.com
We thank all applicants for their interest; however, only those selected for an interview will be contacted.